VRepro

Complete medical history

Control of history and couple: affiliation data, medical history, external treatments, phenotype, genetic tests.

Includes sections for appointment scheduling, automatic payment management and informed consents.

Detailed tracking of the patient’s progress from the first visit to the final result.

Graphical treatment summary

Worklist

Clinical course

Notifications between professionals and groups of professionals.

Laboratories attached to ART

With total traceability of each of the laboratory processes and statistics by biologist.

Oocyte retrieval, pregnancy results, pregnancy follow-up module up to gestational control booklet.

Reproductive episodes of the couple

Donation episode

Gynecology and obstetrics episode

Cryopreserved bank

Donor bank

Management of cryopreserved (gametes and embryos)

Module for surrogacy (available in countries where legislation allows)

CRM Module

With campaigns and follow-up templates. Channels, origins, and senders.

Operating room management

With room reservations, daily intervention schedule, and bed planning.

Automatic reports

Personalized reports and informed consents with biometric and remote signature.

Quick access to patient information

All data (anamnesis, test results, diagnoses, previous treatments) is located in one place, which streamlines the consultation and reduces waiting times in medical care.

Summary of couple and easy access to both medical records.

Improvement in clinical decision-making

Having the complete medical history of the patient (including family history and previous treatments) enables healthcare professionals to make a more accurate diagnosis and provide more appropriate treatment.

Reduction of errors and duplications

Avoids unnecessary repetition of tests or procedures, minimizing costs and improving efficiency in patient care. Decreases the possibility of errors by unifying information, which reduces clinical risks.

Time savings and resource optimization

Professionals can access information immediately, without the need to request or wait for physical files. Allows administrative and healthcare staff to focus on higher value-added tasks.

Multidisciplinary communication and collaboration

Different specialists and departments can work with the same updated information simultaneously, promoting teamwork and treatment coordination.

Better experience for the patient

The patient avoids repeating information at each consultation; this improves comfort and increases trust in the healthcare institution. Accelerates care and reduces waiting times thanks to the speed of data retrieval.

Reproductive episodes

Summary of patient and couple. Explorations and complementary tests. Diagnosis and therapeutic plan. Treatments (IUI, IVF stimulation, endometrial preparation, deferred egg donation, trial cycle, thawing laboratory)

Male history

Complete seminogram, biopsies, and andrology episodes: Imaging tests, specialty tests, laboratory tests, sperm analysis, testicular examination.

Female history

Gynecological examination, pelvic examination, post-coital test, hysteroscopy, laparoscopy…

IVF Laboratory

Embryo monitoring, ICSI/IVF, PGT, embryo transfer, embryo vitrification…

Donation episodes

Donor/recipient relationship, exclusion reasons, facial matching, external cycles.

Pregnancy tests and pregnancy follow-up

Audits and LOGs

Greater security and quality control. Each stage of the process (from sample collection to culture and transfer) is recorded accurately, allowing for quick detection of incidents or irregularities. Reduction of errors and clear responsibility. By assigning specific processes or tasks to each team member, the cause of any error or deviation can be easily identified. Individual responsibility fosters a culture of error prevention and attention to detail in the laboratory. Continuous improvement and results analysis. With the detailed record of each stage, it is possible to evaluate the effectiveness of different protocols, techniques, or materials used. Statistics by embryologist allow for comparison and detection of areas of opportunity, promoting specific training and updating of work methods.

The management of cryopreserved samples is carried out securely, traceably, and fully automated. We guarantee thorough control of samples such as sperm, oocytes, and biological tissue, complying with the highest quality standards and current regulations. Highlighted features of the cryopreserved samples module include complete registration and traceability of each sample from its entry to its use or disposal, differentiated management by sample type (sperm, oocytes, ovarian tissue and testicular biopsies, among others), control of physical location in cryogenic tanks, with movement history and alarms, management of renewals, expiration dates due to contract completion or need for signature, integrated clinical history allowing visualization of the medical context of each sample, and compliance with legislation and international standards in biobanks and cryopreservation. Our software transforms the complex task of maintaining and managing a sample bank into an intuitive, efficient, and 100% secure process, ensuring the trust of professionals and patients.

VRepro incorporates a complete module for Inventory and Warehouse Management, specifically designed for assisted reproduction clinics, which allows optimizing all processes related to the stock of medical, pharmaceutical, and laboratory products.

Highlighted functionalities:

Product traceability

Detailed tracking of each unit from its reception to its final use, ensuring regulatory compliance and patient safety.

Supplier management

Centralized control of suppliers, with purchase history, conditions, and delivery times.

Dispensing and distribution of products

Efficient administration of the flow of materials to various points of use within the center.

Automatic charges by treatment

Direct linkage between the treatments performed and the products used, with automatic cost assignment to the patient’s history.

Automatic order generation

Intelligent system that creates purchase orders based on configurable dynamic minimum and maximum product qualities, adapting to the real consumption rate.

Consumption analysis

Control panels and personalized reports to evaluate material usage, detect deviations, and make strategic decisions.

Management of media and batches

Control of culture media and other products by batch and expiration data, with preventive alerts and quality control.

This module directly contributes to operational efficiency, cost control, and safety in the use of critical materials for clinical activity.

Our Management Area module is designed to meet the demands of the most stringent regulatory and certifying bodies, facilitating compliance and positioning the clinic as a trusted reference for patients and authorities.

Official registrations in one click

RedLARA, ASEBIR or SEF

Strategic vision with real-time data

Access key performance indicators (KPI’s) by area updated in real-time, from anywhere. Analyze key performance indicators by insurer, professional, specialty or diagnosis, and make data-driven decisions to maximize efficiency and results.

Customizable and multi-language reports

Generate custom reports tailored to the needs of each department or audit, in different languages, ensuring clear and professional communication with all stakeholders involved.

Quality and continuous improvement

Includes a quality module that allows for the comprehensive management of clinical protocols, medical equipment, non-conformities, and preventive/corrective maintenance, promoting a culture of continuous improvement.

Effective internal communication

Optimize task management and workflows with internal communications, automatic notifications, and configurable alerts.

The administration module has been designed to provide comprehensive and efficient control of all administrative and financial processes of the clinic, ensuring accuracy, traceability, and regulatory compliance.

Advanced agenda

With automated reminder sending via SMS, email, and WhatsApp, optimizing attendance at appointments.

Multi-region electronic billing

In accordance with current legislation in different countries.

Multi-rate management

Adaptable to agreements, promotions, and particularities of each patient or entity.

Settlement to professionals

With automatic calculation according to configurable criteria.

Management of collections and treasury

Allowing clear and detailed supervision of income and expenses.

Debt control

Facilitating rigorous tracking and reduction of delinquency.

Management of deposits

Both clinical and economic, with total traceability.

Instant budgets

With the possibility of direct conversion to treatments or interventions.

Bed management through graphic planning

Ideal for units that require hospitalization or stay control.

Production and billing reports by area

Allowing detailed analysis by department.

Automatic transfer to accounting

Ensuring easy integration with the institution’s accounting systems.

Increased access to medical care

It facilitates consultations with specialists who are not available in the patient’s geographical location. It is especially useful for people living in remote areas or with difficult access to health centers, as well as for those with limited mobility.

Cost reduction and resource optimization

It decreases travel expenses for both the patient and the healthcare professional. It reduces the saturation of in-person consultations, alleviating the burden on clinics and hospitals.

Greater comfort for the patient

It avoids prolonged waiting times and unnecessary travel. The patient can receive medical attention from the comfort of their home or workplace, facilitating the balance between personal and work life.

Availability and agility in problem resolution

With a specialized technical support team and a team of embryologists, issues are addressed quickly and effectively.

Incorporation of improvements and new functionalities

Updates often include enhancements in usability and new tools that respond to the evolution of the sector and the needs of the clinic. It allows the clinic to stay at the forefront of technology and provide better service to patients.